{"id":15010,"date":"2021-01-15T10:32:26","date_gmt":"2021-01-15T15:32:26","guid":{"rendered":"https:\/\/www.3playmedia.com\/blog\/6-zoom-etiquette-reminders-for-your-next-meeting\/"},"modified":"2025-08-08T21:12:11","modified_gmt":"2025-08-08T21:12:11","slug":"6-zoom-etiquette-reminders-for-your-next-meeting","status":"publish","type":"post","link":"https:\/\/www.3playmedia.com\/blog\/6-zoom-etiquette-reminders-for-your-next-meeting\/","title":{"rendered":"6 Zoom Etiquette Reminders for Your Next Meeting"},"content":{"rendered":"\n<div class=\"wp-block-group is-style-dark alignfull p-post-header has-global-padding is-content-justification-center is-layout-constrained wp-block-group-is-layout-constrained has-background is-style-dark--1\" style=\"padding-top:var(--wp--preset--spacing--50);padding-bottom:var(--wp--preset--spacing--60);background-image:url(&#039;\/wp-content\/themes\/core\/assets\/media\/backgrounds\/hero-wave-blog.svg&#039;);background-position:50% 50%;background-size:cover;\">\n\t<div class=\"wp-block-group aligngrid has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n\t\t<div class=\"wp-block-buttons aligngrid is-layout-flex wp-block-buttons-is-layout-flex\">\n\t\t\t<div class=\"wp-block-button is-style-ghost is-style-reversed is-style-ghost--2\"><a class=\"wp-block-button__link wp-element-button\" href=\"\/blog\">Blog<\/a><\/div>\n\t\t\t<\/div>\n\t\t\n\n\t\t\n\t\t<hr class=\"wp-block-separator has-alpha-channel-opacity aligngrid\" style=\"margin-top:var(--wp--preset--spacing--20);margin-bottom:0\"\/>\n\t\t\n\n\t\t\n\t\t<div class=\"wp-block-columns are-vertically-aligned-center aligngrid is-layout-flex wp-container-core-columns-is-layout-008400e6 wp-block-columns-is-layout-flex\" style=\"margin-top:var(--wp--preset--spacing--60);margin-bottom:0\">\n\t\t\t<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\"><div style=\"padding-bottom:0;padding-top:0;\" class=\"is-style-category wp-block-tribe-terms\"><ul class=\"wp-block-tribe-terms__list\"><li class=\"wp-block-tribe-terms__term\"><span class=\"wp-block-tribe-terms__link t-category\">Accessibility<\/span><\/li><\/ul><\/div>\n\n\t\t\t\t<h1 style=\"margin-top:var(--wp--preset--spacing--30);margin-bottom:0;\" class=\"alignwide wp-block-post-title\">6 Zoom Etiquette Reminders for Your Next Meeting<\/h1>\n\n\t\t\t\t\n\t\t\t\t<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-9116416d wp-block-group-is-layout-flex\" style=\"margin-top:var(--wp--preset--spacing--30)\"><div class=\"has-text-align-left wp-block-post-author-name\"><a href=\"https:\/\/www.3playmedia.com\/blog\/author\/ajbeltis\/\" target=\"_self\" class=\"wp-block-post-author-name__link\">Aj Beltis<\/a><\/div>\n\n\t\t\t\t\t\n\t\t\t\t\t<p>\u2022<\/p>\n\t\t\t\t\t\n\n\t\t\t\t\t<div class=\"has-text-align-left wp-block-post-date has-10-font-size\"><time datetime=\"2021-01-15T10:32:26+00:00\">January 15, 2021<\/time><\/div><\/div>\n\t\t\t\t\n\n\t\t\t\t<\/div>\n\t\t\t\n\n\t\t\t\n\t\t\t<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\"><figure class=\"alignfull alignfull wp-block-post-featured-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1400\" height=\"550\" src=\"https:\/\/www.3playmedia.com\/wp-content\/uploads\/.\/zoom-etiquette-blog-header.jpg\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"\" style=\"border-radius:1rem;object-fit:cover;\" srcset=\"https:\/\/www.3playmedia.com\/wp-content\/uploads\/zoom-etiquette-blog-header.jpg 1400w, https:\/\/www.3playmedia.com\/wp-content\/uploads\/zoom-etiquette-blog-header-300x118.jpg 300w, https:\/\/www.3playmedia.com\/wp-content\/uploads\/zoom-etiquette-blog-header-1024x402.jpg 1024w, https:\/\/www.3playmedia.com\/wp-content\/uploads\/zoom-etiquette-blog-header-768x302.jpg 768w\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" \/><\/figure><\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\n\n\n                                                <p>It may be a new year, but <a href=\"https:\/\/www.cnbc.com\/2020\/12\/15\/one-in-four-americans-will-be-working-remotely-in-2021-survey.html\"><span style=\"font-weight: 400;\">tens of millions of Americans<\/span><\/a><span style=\"font-weight: 400;\"> will still be working remotely in 2021.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And as we can all guess, this means more meetings on <\/span><a href=\"https:\/\/zoom.us\"><span style=\"font-weight: 400;\">Zoom<\/span><\/a><span style=\"font-weight: 400;\">, <\/span><a href=\"https:\/\/hangouts.google.com\"><span style=\"font-weight: 400;\">Google Hangouts<\/span><\/a><span style=\"font-weight: 400;\">, and other video conferencing software.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While your team likely spent hours (and hours) together on Zoom calls in 2020, there\u2019s one aspect of video conferencing that might have fallen by the wayside as the workforce adjusted to this new normal \u2013 <\/span>Zoom etiquette.<span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this post, we\u2019ll outline some crucial components of Zoom etiquette so you can show up to meetings this year in the most prepared, polite, and professional way possible.<\/span><\/p>\n<h2><b>What is Zoom Etiquette?\u00a0<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Zoom etiquette is maintaining a professional composure and behavior while on a Zoom or video conferencing call. Since Zoom meetings can be substantially different than their in-person counterparts, there\u2019s an additional set of expectations to which we must adhere in order to best present ourselves to our colleagues.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Tip #1: Close Out of Other Apps<\/span><b>\u00a0<\/b><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-22303 \" src=\"https:\/\/www.3playmedia.com\/wp-content\/uploads\/writing-utensils.png\" alt=\"writing utensils\" width=\"180\" height=\"180\" srcset=\"https:\/\/www.3playmedia.com\/wp-content\/uploads\/writing-utensils.png 150w, https:\/\/www.3playmedia.com\/wp-content\/uploads\/writing-utensils-75x75.png 75w\" sizes=\"auto, (max-width: 180px) 100vw, 180px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">During in-person meetings, it\u2019s an expectation that we close our laptops unless we\u2019re sharing on-screen content with attendees or taking notes. However, with Zoom meetings, closing your laptop is an impossibility.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, to remain distraction-free and ensure you\u2019re giving your full attention to the meeting, the next best thing to do is close out all other windows and apps aside from Zoom (unless you\u2019re presenting or taking notes). This means you should quit Slack, minimize your email inbox, and quit any messaging apps you have open. Like they would be during in-person meetings, your messages will be waiting for you afterwards.\u00a0<\/span><\/p>\n<p><b><i>Pro Tip:<\/i><\/b><span style=\"font-weight: 400;\"> If you\u2019re worried about coworkers thinking you\u2019re away from your computer during the work day, try <\/span><a href=\"https:\/\/slack.com\/app-pages\/google-calendar\"><span style=\"font-weight: 400;\">integrating your Google Calendar with Slack<\/span><\/a><span style=\"font-weight: 400;\"> to automatically set your status to away and let your colleagues know you\u2019re in a meeting.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">\u00a0 \u00a0Tip #2: Shut Off your Second Monitor<\/span><b>\u00a0<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Dual monitors are a perfect efficiency hack, as they can <\/span><a href=\"https:\/\/www.business.com\/articles\/increasing-productivity-how-dual-monitors-can-save-you-time-and-money\/\"><span style=\"font-weight: 400;\">increase productivity by up to 30%<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, they\u2019re less-than-ideal when it comes to focusing on Zoom meetings.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When that second monitor is on, it\u2019s all-too-tempting to check your email (or \u2013 let\u2019s be honest \u2013 Twitter) and lose focus on the meeting. To replicate the experience of an in-person meeting and increase your focus on the speaker or discussion at hand, unplug your laptop from your second monitor. Otherwise, your eyes may be tempted to drift off to the side, letting your fellow attendees know you\u2019re less-than-interested in the matter at hand.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignright wp-image-22302 \" src=\"https:\/\/www.3playmedia.com\/wp-content\/uploads\/webcam.png\" alt=\"webcam with female on the screen\" width=\"191\" height=\"191\" srcset=\"https:\/\/www.3playmedia.com\/wp-content\/uploads\/webcam.png 150w, https:\/\/www.3playmedia.com\/wp-content\/uploads\/webcam-75x75.png 75w\" sizes=\"auto, (max-width: 191px) 100vw, 191px\" \/><\/p>\n<h2><span style=\"font-weight: 400;\">Tip #3: Keep Your Camera On<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">One of the many perks of working remotely is stressing less about looking presentable \u2013\u00a0especially when during Zoom meetings, privacy is a click away with the \u201cCamera Off\u201d button.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, whether it\u2019s a company-wide meeting or a one-on-one talk with your manager, turning off your camera doesn\u2019t always give off the best impression. For example:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Coworkers may perceive you as being mentally or physically absent from a large team meeting, as there is no way to verify your presence or engagement.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">It can come off as impersonal \u2013 particularly if you\u2019re in a one-on-one or small group setting \u2013 as your coworkers still rely on limited body language and facial expressions they\u2019re able to observe through your camera. Remember, these meetings are the <\/span><i><span style=\"font-weight: 400;\">only<\/span><\/i><span style=\"font-weight: 400;\"> time many see their coworkers, so don\u2019t limit their already limited time with you.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">It presents an accessibility hurdle for those who read lips \u2013 and while <\/span><a href=\"https:\/\/www.fastcompany.com\/90565930\/im-deaf-and-this-is-what-happens-when-i-get-on-a-zoom-call\"><span style=\"font-weight: 400;\">lip reading on Zoom isn\u2019t perfect as is<\/span><\/a><span style=\"font-weight: 400;\">, keeping your camera on can clear up some misconceptions or misunderstanding, since people can see what you\u2019re saying.\u00a0<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">Tip #4: Turn Off Your Mic When You\u2019re Not Speaking<\/span><b>\u00a0<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">That dog, kid, or siren in the background can be a real mood killer during a serious business meeting.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While these interruptions are an inevitability of remote working, limiting them is basic Zoom etiquette \u2013 and they can be limited by simply muting yourself when you\u2019re not speaking in a team meeting.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Not only does muting yourself reduce these interruptions, it\u2019s also helpful for those struggling to clearly hear a speaker. Consider those who have construction or road work going on outside their windows, or those who are hard of hearing and struggle to make out a speaker\u2019s words even without distracting background noises. With additional distractions, a Zoom meeting becomes even more difficult.\u00a0\u00a0<\/span><\/p>\n<p><b>Pro Tip: <\/b><i><span style=\"font-weight: 400;\">If your meeting has a Q+A portion to it, one solution to hearing questions while also keeping attendees muted is using Zoom\u2019s chat feature.<\/span><\/i><\/p>\n<h2><span style=\"font-weight: 400;\">Tip #5: Adhere to Meeting Start and Stop Times<\/span><b>\u00a0<\/b><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-22301 \" src=\"https:\/\/www.3playmedia.com\/wp-content\/uploads\/clock.png\" alt=\"clock\" width=\"189\" height=\"189\" srcset=\"https:\/\/www.3playmedia.com\/wp-content\/uploads\/clock.png 150w, https:\/\/www.3playmedia.com\/wp-content\/uploads\/clock-75x75.png 75w\" sizes=\"auto, (max-width: 189px) 100vw, 189px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">In the office, it\u2019s easy to remember when your meeting is over when the person waiting for the conference room knocks on the door.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">On Zoom, it\u2019s not that simple. While no one is impatiently waiting for you to finish your discussion in order to use your meeting ID number, there\u2019s a chance people in your meeting have another Zoom to hop on to right after the one you\u2019re currently in.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Because of that, make sure you respect start and stop times and speak up when someone is not doing so. A simple \u201csorry to interrupt, but we\u2019re two minutes over \u2013 could we regroup this afternoon when we\u2019re all free again?\u201d could save someone a massive headache.\u00a0<\/span><\/p>\n<p><b>Pro Tip: <\/b><i><span style=\"font-weight: 400;\">Not all of your meetings will have attendees who need to log onto another meeting, and one of the perks of Zoom meetings is <\/span><\/i><b><i>not<\/i><\/b><i><span style=\"font-weight: 400;\"> facing the risk of getting kicked out. If you\u2019re having a rich and important discussion that you\u2019d like to continue, simply ask attendees if they have the time to chat for an extra 5-10 minutes before assuming they do.\u00a0<\/span><\/i><\/p>\n<h2><span style=\"font-weight: 400;\">Tip #6: Use Live Captions<\/span><b>\u00a0<\/b><\/h2>\n<h2><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignright wp-image-22161 \" src=\"https:\/\/www.3playmedia.com\/wp-content\/uploads\/16-3.png\" alt=\"Computer\" width=\"185\" height=\"185\" srcset=\"https:\/\/www.3playmedia.com\/wp-content\/uploads\/16-3.png 150w, https:\/\/www.3playmedia.com\/wp-content\/uploads\/16-3-75x75.png 75w\" sizes=\"auto, (max-width: 185px) 100vw, 185px\" \/><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">One final piece of Zoom etiquette is one that is beneficial for those who need an extra level of clarity during the meeting \u2013 <\/span><a href=\"https:\/\/www.3playmedia.com\/services\/liveautocaptioning\/\"><span style=\"font-weight: 400;\">live automatic captioning<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Whether they help some focus on the meeting or make it so someone who has difficulty hearing can understand what\u2019s being said, captions make <a href=\"https:\/\/go.3playmedia.com\/wp-zoom-guide\">Zoom meetings more accessible<\/a>.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The process is simple for setting them up, too \u2013 we explain the process for setting up Zoom meeting captions <\/span><a href=\"https:\/\/www.3playmedia.com\/learn\/how-to-guides\/zoom-live-auto-captions\/meetings\/\"><span style=\"font-weight: 400;\">in this blog post<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h2><b>Remember Your Etiquette<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Zoom meetings and video conferences are bringing this remote workforce together in a way that\u2019s keeping workplace culture and office friendships alive \u2013 but this can only happen if we remember to follow these simple yet essential rules of Zoom etiquette.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Next time you have a video call, make sure you\u2019re sticking to these six reminders for a better Zoom experience for yourself and your coworkers.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-22306 size-full\" src=\"https:\/\/www.3playmedia.com\/wp-content\/uploads\/Blog-Conversion-CTAs-Sam-1.png\" alt=\"Ultimate Guide to Accessible Zoom Meetings - Download the Guide CTA\" width=\"1200\" height=\"628\" srcset=\"https:\/\/www.3playmedia.com\/wp-content\/uploads\/Blog-Conversion-CTAs-Sam-1.png 1200w, https:\/\/www.3playmedia.com\/wp-content\/uploads\/Blog-Conversion-CTAs-Sam-1-300x157.png 300w, https:\/\/www.3playmedia.com\/wp-content\/uploads\/Blog-Conversion-CTAs-Sam-1-600x314.png 600w, https:\/\/www.3playmedia.com\/wp-content\/uploads\/Blog-Conversion-CTAs-Sam-1-768x402.png 768w, https:\/\/www.3playmedia.com\/wp-content\/uploads\/Blog-Conversion-CTAs-Sam-1-585x306.png 585w, https:\/\/www.3playmedia.com\/wp-content\/uploads\/Blog-Conversion-CTAs-Sam-1-888x465.png 888w, https:\/\/www.3playmedia.com\/wp-content\/uploads\/Blog-Conversion-CTAs-Sam-1-287x150.png 287w, https:\/\/www.3playmedia.com\/wp-content\/uploads\/Blog-Conversion-CTAs-Sam-1-143x75.png 143w, https:\/\/www.3playmedia.com\/wp-content\/uploads\/Blog-Conversion-CTAs-Sam-1-174x91.png 174w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/p>\n\n\n                                                \n                                                <hr class=\"wp-block-separator has-alpha-channel-opacity\" style=\"margin-bottom:0\"\/>\n                                                \n\n                                                \n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-container-core-group-is-layout-6c28011a wp-block-group-is-layout-constrained\" style=\"margin-top:var(--wp--preset--spacing--40);margin-bottom:0;padding-right:0;padding-bottom:0;\">\n\t<p style=\"margin-top:0\">Filed under<\/p>\n\t\n\n<div style=\"margin-top:var(--wp--preset--spacing--20);\" class=\"is-style-pills wp-block-tribe-terms\"><ul class=\"wp-block-tribe-terms__list\"><li class=\"wp-block-tribe-terms__term\"><a href=\"https:\/\/www.3playmedia.com\/blog\/tag\/blog\/\" class=\"wp-block-tribe-terms__link t-category\">Blog<\/a><\/li><li class=\"wp-block-tribe-terms__term\"><a href=\"https:\/\/www.3playmedia.com\/blog\/tag\/live-captioning\/\" class=\"wp-block-tribe-terms__link t-category\">Live Captioning<\/a><\/li><\/ul><\/div><\/div>\n\n\n\n                                                \n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-container-core-group-is-layout-dda23514 wp-block-group-is-layout-constrained\" style=\"margin-top:var(--wp--preset--spacing--40);padding-top:var(--wp--preset--spacing--40);padding-right:0;padding-bottom:var(--wp--preset--spacing--40);\">\n<p style=\"margin-top:0\">About the author<\/p>\n\n\n<div style=\"margin-top:var(--wp--preset--spacing--20);\" class=\"wp-block-post-author\"><div class=\"wp-block-post-author__avatar\"><img alt='' src='https:\/\/secure.gravatar.com\/avatar\/b6663c5be2ce3687d8b6415e3d18857839cd12f15979750dca6602c96938a0f4?s=96&#038;d=mm&#038;r=g' srcset='https:\/\/secure.gravatar.com\/avatar\/b6663c5be2ce3687d8b6415e3d18857839cd12f15979750dca6602c96938a0f4?s=192&#038;d=mm&#038;r=g 2x' class='avatar avatar-96 photo' height='96' width='96' \/><\/div><div class=\"wp-block-post-author__content\"><p class=\"wp-block-post-author__name\"><a href=\"https:\/\/www.3playmedia.com\/blog\/author\/ajbeltis\/\" target=\"_self\">Aj Beltis<\/a><\/p><p class=\"wp-block-post-author__bio\"><\/p><\/div><\/div><\/div>\n\n\n\n                                           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is-layout-flow wp-block-group-is-layout-flow\" style=\"padding-top:var(--wp--preset--spacing--60);padding-bottom:var(--wp--preset--spacing--50)\">\n<h2 class=\"wp-block-heading is-style-small is-style-small--3\" style=\"margin-top:0;margin-bottom:var(--wp--preset--spacing--40)\">Related Posts<\/h2>\n\n\n\n<div class=\"wp-block-query is-layout-flow wp-block-query-is-layout-flow\"><ul class=\"columns-3 wp-block-post-template is-layout-grid wp-container-core-post-template-is-layout-6d3fbd8f wp-block-post-template-is-layout-grid\"><li class=\"wp-block-post post-18423 post type-post status-publish format-standard has-post-thumbnail hentry category-legislation-compliance\">\n\n<article class=\"wp-block-group p-card-post l-clearfix is-layout-flow wp-block-group-is-layout-flow\" style=\"padding-top:0;padding-right:0;padding-bottom:var(--wp--preset--spacing--40);padding-left:0\"><figure style=\"aspect-ratio:16\/9;width:100%; margin-bottom:0;\" class=\"p-card-post__image 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And as we can all guess, this means more meetings on Zoom, Google Hangouts, and other video conferencing software.\u00a0 While your team likely spent hours (and hours) together on Zoom calls in 2020, there\u2019s one aspect&#8230;<\/p>\n","protected":false},"author":34,"featured_media":5482,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[11],"tags":[8,29],"industry":[],"resource_type":[92],"class_list":["post-15010","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-accessibility","tag-blog","tag-live-captioning"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.0 (Yoast SEO v26.0) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>6 Zoom Etiquette Reminders for Your Next Meeting<\/title>\n<meta name=\"description\" content=\"This post outlines several components of Zoom etiquette to 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