{"id":15160,"date":"2021-10-28T10:00:00","date_gmt":"2021-10-28T14:00:00","guid":{"rendered":"https:\/\/www.3playmedia.com\/blog\/long-take-manually-caption-videos\/"},"modified":"2025-08-11T15:45:45","modified_gmt":"2025-08-11T15:45:45","slug":"long-take-manually-caption-videos","status":"publish","type":"post","link":"https:\/\/www.3playmedia.com\/blog\/long-take-manually-caption-videos\/","title":{"rendered":"How Long Does It Take to Manually Caption Videos?"},"content":{"rendered":"\n<div class=\"wp-block-group is-style-dark alignfull p-post-header has-global-padding is-content-justification-center is-layout-constrained wp-block-group-is-layout-constrained has-background is-style-dark--1\" style=\"padding-top:var(--wp--preset--spacing--50);padding-bottom:var(--wp--preset--spacing--60);background-image:url(&#039;\/wp-content\/themes\/core\/assets\/media\/backgrounds\/hero-wave-blog.svg&#039;);background-position:50% 50%;background-size:cover;\">\n\t<div class=\"wp-block-group aligngrid has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n\t\t<div class=\"wp-block-buttons aligngrid is-layout-flex wp-block-buttons-is-layout-flex\">\n\t\t\t<div class=\"wp-block-button is-style-ghost is-style-reversed is-style-ghost--2\"><a class=\"wp-block-button__link wp-element-button\" href=\"\/blog\">Blog<\/a><\/div>\n\t\t\t<\/div>\n\t\t\n\n\t\t\n\t\t<hr class=\"wp-block-separator has-alpha-channel-opacity aligngrid\" style=\"margin-top:var(--wp--preset--spacing--20);margin-bottom:0\"\/>\n\t\t\n\n\t\t\n\t\t<div class=\"wp-block-columns are-vertically-aligned-center aligngrid is-layout-flex wp-container-core-columns-is-layout-008400e6 wp-block-columns-is-layout-flex\" style=\"margin-top:var(--wp--preset--spacing--60);margin-bottom:0\">\n\t\t\t<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\"><div style=\"padding-bottom:0;padding-top:0;\" class=\"is-style-category wp-block-tribe-terms\"><ul class=\"wp-block-tribe-terms__list\"><li class=\"wp-block-tribe-terms__term\"><span class=\"wp-block-tribe-terms__link t-category\">Captioning<\/span><\/li><\/ul><\/div>\n\n\t\t\t\t<h1 style=\"margin-top:var(--wp--preset--spacing--30);margin-bottom:0;\" class=\"alignwide wp-block-post-title\">How Long Does It Take to Manually Caption Videos?<\/h1>\n\n\t\t\t\t\n\t\t\t\t<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-9116416d wp-block-group-is-layout-flex\" style=\"margin-top:var(--wp--preset--spacing--30)\"><div class=\"has-text-align-left wp-block-post-author-name\"><a href=\"https:\/\/www.3playmedia.com\/blog\/author\/3playmedia\/\" target=\"_self\" class=\"wp-block-post-author-name__link\">3Play Media<\/a><\/div>\n\n\t\t\t\t\t\n\t\t\t\t\t<p>\u2022<\/p>\n\t\t\t\t\t\n\n\t\t\t\t\t<div class=\"has-text-align-left wp-block-post-date has-10-font-size\"><time datetime=\"2021-10-28T10:00:00+00:00\">October 28, 2021<\/time><\/div><\/div>\n\t\t\t\t\n\n\t\t\t\t<\/div>\n\t\t\t\n\n\t\t\t\n\t\t\t<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\"><figure class=\"alignfull alignfull wp-block-post-featured-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1400\" height=\"500\" src=\"https:\/\/www.3playmedia.com\/wp-content\/uploads\/.\/clock-header.png\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"\" style=\"border-radius:1rem;object-fit:cover;\" srcset=\"https:\/\/www.3playmedia.com\/wp-content\/uploads\/clock-header.png 1400w, https:\/\/www.3playmedia.com\/wp-content\/uploads\/clock-header-300x107.png 300w, https:\/\/www.3playmedia.com\/wp-content\/uploads\/clock-header-1024x366.png 1024w, https:\/\/www.3playmedia.com\/wp-content\/uploads\/clock-header-768x274.png 768w\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\" \/><\/figure><\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\n\n\n                                                <p>While it&#8217;s certainly a luxury to have video content captioned for you, many people find the cost of third-party captioning services to be prohibitive. <a href=\"http:\/\/www.3playmedia.com\/blog\/create-srt-file\/\">Do-it-yourself methods<\/a> of writing closed captions exist as a cost-free solution, but the true cost lies in the length of time spent writing captions and the resulting accuracy rates.<\/p>\n<p>&nbsp;<\/p>\n<p style=\"text-align: center\"><a class=\"btn btn-blue\" href=\"https:\/\/www.3playmedia.com\/resources\/white-papers\/beginners-guide-captioning\/\">\ud83d\udc49\u00a0 Captions 101: The Beginner&#8217;s Guide<\/a><\/p>\n<p>&nbsp;<\/p>\n<h2><strong>How long does it take to caption a video?<\/strong><\/h2>\n<p>Depending on different factors, such as the complexity of a video and the number of words, it takes about 5-10 times a video&#8217;s duration to write closed captions. Using this information, we can estimate how long a trained transcriptionist and a first-time DIYer would take to add captions to video content.<\/p>\n<p>A trained transcriptionist will usually take around 4 to 5 hours to transcribe 1 hour of audio or video content. On the other hand, a first-timer to closed captioning could take anywhere from 20 to 100 hours to transcribe the same amount of content from scratch.<\/p>\n<p>&nbsp;<\/p>\n<div class=\"featured-snippet\" style=\"background-color: #f1f1f2;padding: 30px\">\n<div style=\"background-color: #ffffff;padding: 20px;max-width: 95%;margin-bottom: 20px;border: 2px solid #0095d6\">\n<h2><strong>DIY closed captions<\/strong><\/h2>\n<\/div>\n<p>If you&#8217;ve decided to opt out of using a third-party captioning service, the next best option to maintain video accessibility is to write closed captions yourself.<\/p>\n<p>YouTube provides easy tools to helps users get started with captioning, but the technical methods vary slightly \u2013 one entails an automatically time-coded transcript, while the other includes editing &amp; downloading caption files.<\/p>\n<p>Let&#8217;s walk through the DIY captioning methods available on YouTube:<\/p>\n<\/div>\n<p>&nbsp;<\/p>\n<h3><strong>Time-coding transcripts<\/strong><\/h3>\n<p>Navigate to your video manager, and find the video you want to caption. At the top, select <strong>Subtitles and CC<\/strong>. Click <strong>Add new subtitles or CC<\/strong>, select your language, and then choose <strong>Transcribe and auto-sync<\/strong>.<\/p>\n<p>This method is generally faster because it sets the timing for you, rather than choosing the <strong>Create new subtitles or CC option <\/strong>(where you have to set timing yourself). Manually setting timecodes can potentially add 1-2 hours to the closed captioning process.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-15108 \" src=\"https:\/\/www.3playmedia.com\/wp-content\/uploads\/youtube-transcribe-300x157.jpg\" alt=\"Select &quot;transcribe and auto-sync&quot;\" width=\"409\" height=\"214\" \/><\/p>\n<p>From <strong>Transcribe and auto-sync<\/strong>, type the spoken text of the video into the space provided. The video even pauses when you start typing! When finished, click <strong>Set timings<\/strong> to sync your transcript with the audio.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/www.3playmedia.com\/wp-content\/uploads\/timings.jpg\" alt=\"Type the spoken text of your video in the space provided and click Set Timings\" \/><\/p>\n<p>&nbsp;<\/p>\n<p style=\"text-align: center\"><span style=\"font-weight: 400\"><span class=\"su-highlight\" style=\"background:#DEEFF5;color:#000000\">&nbsp;<a href=\"https:\/\/go.3playmedia.com\/wp-diy\">Discover more DIY resources for captioning &amp; transcription<\/a> \u27a1\ufe0f&nbsp;<\/span>\u00a0<\/span><\/p>\n<h3><strong>Edit and download captions<\/strong><\/h3>\n<p>You can use YouTube&#8217;s automatic transcript generator \u2013 along with a healthy round of human editing \u2013 to caption your video content. Automatic transcripts have an average accuracy rate of 60% to 84%, so while we <em>don&#8217;t<\/em> recommend relying on them alone, they <em>can<\/em> speed up the process of writing your own captions. Using this method, the transcript offers a rough draft that can then be edited to provide more accurate, higher quality captions.<\/p>\n<p>To use YouTube&#8217;s automatic captioning function:<\/p>\n<ol>\n<li>Log into your YouTube account. Find the video you want captioned in your <strong>Video Editor<\/strong>, then select <strong>Edit<\/strong> &gt; <strong>Subtitles &amp; CC<\/strong>.<\/li>\n<li>When you select Add new subtitles or CC, a search bar will appear. Search for the <strong>English (Automatic)<\/strong>.<\/li>\n<li>You&#8217;ll be taken to YouTube&#8217;s caption editor. Here you can edit each caption frame, while previewing them on the video.<\/li>\n<li>Once your captions are ready, just hit <strong>Publish<\/strong>.<img loading=\"lazy\" decoding=\"async\" class=\"alignright wp-image-22902 \" src=\"https:\/\/www.3playmedia.com\/wp-content\/uploads\/brand-refresh-blog-images-1-253x300.png\" alt=\"SRT file icon\" width=\"159\" height=\"189\" \/><\/li>\n<\/ol>\n<p>Additionally, you can download the caption file from YouTube in a variety of formats. Simply click <strong>Actions<\/strong> in the YouTube caption editor, and a dropdown offers captions in .<a href=\"https:\/\/www.3playmedia.com\/blog\/how-to-create-a-webvtt-file\/\">vtt<\/a>, .<a href=\"https:\/\/www.3playmedia.com\/blog\/create-srt-file\/\">srt<\/a>, and .sbv formats.<\/p>\n<h2><strong>How long does it <em>really<\/em> take to write your own captions?<\/strong><\/h2>\n<p>YouTube&#8217;s tool gives you a fairly easy way to caption videos yourself, but the question remains: how long does it really take to caption your own audio\/video content? Well, that depends on how many videos you\u2019ve captioned before, the nature of your video, and the duration of your video.<\/p>\n<p>If your video is 2 minutes long, spending 10 minutes captioning it doesn\u2019t seem unrealistic. However, if you\u2019re producing 20 minutes worth of content every day, it may be worth investigating alternative routes of captioning \u2013 like a third-party <a href=\"https:\/\/www.3playmedia.com\/plans-pricing\/\">captioning service<\/a>.<\/p>\n<hr \/>\n<p style=\"text-align: center\">Want to learn more about captioning? Check out this free guide \ud83d\udc47<\/p>\n<p><a href=\"https:\/\/go.3playmedia.com\/wp-ccguide\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-22933 size-full aligncenter\" src=\"https:\/\/www.3playmedia.com\/wp-content\/uploads\/CTA-designs-4.png\" alt=\"A Beginner's Guide to Captioning. Download the white paper.\" width=\"600\" height=\"314\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><em>This post was originally published by Sofia Enamorado on December 20, 2018<\/em><em>\u00a0and has since been updated for accuracy, clarity, and freshness.<\/em><\/p>\n\n\n                                                \n                                                <hr class=\"wp-block-separator has-alpha-channel-opacity\" style=\"margin-bottom:0\" \/>\n                                                \n\n                                                \n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-container-core-group-is-layout-6c28011a wp-block-group-is-layout-constrained\" style=\"margin-top:var(--wp--preset--spacing--40);margin-bottom:0;padding-right:0;padding-bottom:0;\">\n\t<p style=\"margin-top:0\">Filed under<\/p>\n\t\n\n<span class=\"wp-block-tribe-terms__empty-msg t-category\">No Tags<\/span><\/div>\n\n\n\n                                                \n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-container-core-group-is-layout-dda23514 wp-block-group-is-layout-constrained\" style=\"margin-top:var(--wp--preset--spacing--40);padding-top:var(--wp--preset--spacing--40);padding-right:0;padding-bottom:var(--wp--preset--spacing--40);\">\n<p style=\"margin-top:0\">About the author<\/p>\n\n\n<div style=\"margin-top:var(--wp--preset--spacing--20);\" class=\"wp-block-post-author\"><div class=\"wp-block-post-author__avatar\"><img alt='' src='https:\/\/secure.gravatar.com\/avatar\/077af0eed48d15985c692daeff79eaff223726049f53bd6ef9a51ffb76629ed1?s=96&#038;d=mm&#038;r=g' srcset='https:\/\/secure.gravatar.com\/avatar\/077af0eed48d15985c692daeff79eaff223726049f53bd6ef9a51ffb76629ed1?s=192&#038;d=mm&#038;r=g 2x' class='avatar avatar-96 photo' height='96' width='96' \/><\/div><div class=\"wp-block-post-author__content\"><p class=\"wp-block-post-author__name\"><a href=\"https:\/\/www.3playmedia.com\/blog\/author\/3playmedia\/\" target=\"_self\">3Play Media<\/a><\/p><p class=\"wp-block-post-author__bio\"><\/p><\/div><\/div><\/div>\n\n\n\n                                                \n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-container-core-group-is-layout-fe217b39 wp-block-group-is-layout-constrained\">\n<p style=\"margin-bottom:0\">Share this page<\/p>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-container-core-group-is-layout-fe217b39 wp-block-group-is-layout-constrained\">\n<p><\/p>\n\n\n\n<ul class=\"wp-block-outermost-social-sharing has-normal-icon-size has-icon-color is-style-logos-only is-content-justification-left is-layout-flex wp-container-outermost-social-sharing-is-layout-95ca00fe wp-block-social-sharing-is-layout-flex\" style=\"margin-top:var(--wp--preset--spacing--10)\"><li style=\"color: #767676; 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Do-it-yourself methods of writing closed captions exist as a cost-free solution, but the true cost lies in the length of time spent writing captions and the resulting accuracy rates. &nbsp; \ud83d\udc49\u00a0&#8230;<\/p>\n","protected":false},"author":63,"featured_media":5228,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[133],"tags":[],"industry":[],"resource_type":[92],"class_list":["post-15160","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-captioning"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.0 (Yoast SEO v26.0) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How Long Does It Take To Manually Caption Videos?<\/title>\n<meta name=\"description\" content=\"DIY methods of writing captions exist as a cost-free solution, but the true cost lies in the time spent &amp; 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